Any to any digital file format conversion capabilities (Word, XML, HTML, JPG, TIFF, Excel to PDF/A (PDF/A-1 and PDF/A-1b etc.) and many more)
Why should you consider converting your valuable information
into future proof formats?
Technology and digital file formats continue to evolve at a very fast pace. With the digital tsunami, old and obsolete file formats disappear, and get replaced by new ones. Yet, these obsolete file formats still contain very valuable information.
Ensuring the accessibility, authenticity and readability of all this paper and digital information in the future, is a must. Therefore, organizations need long-term digital preservation planning. Content, whether on paper or digital, needs to be searchable findable, even after 100 years from now.
Our digital archiving & long-term file conversion solution can help. Easily convert your valuable content to future proof formats, such as PDF/A and TIFF. Preserve your critical business information. Make them searchable, accessible, readable for your digital archive.
PDF/A – the standard for the electronic document archiving
Over the years, the PDF format has been developed further to meet the needs of today.
To be able to open documents regardless of the systems used for creating, storing or rendering files, the PDF/A format has been developed. The PDF/A format has the ability to preserve text, graphics, images and other metadata.
PDF/A-1, PDF/A-2 and PDF/A-3 are the three PDF versions of the original ISO standard (ISO-19005 PDF/A) and is mostly used in digital archiving.
PDF/A-1 (ISO 19005-1:2005)
PDF/A-1 is the format for clear visual long-term archiving. PDF/A-1 includes the ability to map text to Unicode and structures the document content to ease accessibility. PDF/A-1 is the correct choice if the content is intended for mobile devices and if the PDF/A file must comply with accessibility requirements for digital preservation.
PDF/A-1a (Level A: Accessible) meets the full ISO standard compliance requirements, whereas PDF/A-1b (Level B: Basic) meets all the minimum requirements.
PDF/A-2 (ISO 19005-2:2011)
Unlike PDF/A-1, PDF/A-2 allows merging multiple files into one container PDF.
PDF/A-2 also offers the possibility to process JPEG 2000 & JBIG2 (improved image compression) and very large page formats, supports embedding OpenType fonts and allows multiple layers.
PDF/A-2 has 3 different types: PDF/A-2a (accessible), PDF/A-2u (unicode) and PDF/A-2b (basic).
PDF/A-3 (ISO 19005-3:2015)
The only difference between PDF/A-2 and PDF/A-3 is that PDF/A-3 allows any file type as an attachment. It is possible to add original data (XML, CAD) and source formats can be provided with the PDF/A-3 format.
PDF/A-3 doesn’t make PDF/A-1 and PDF/A-2 obsolete, but the current standard format for digital document archiving is PDF/A-3.
Another good use case of PDF/A-3 is archiving e-mail and attachments.
Easily meet the regulators’ needs for archiving
How does our file conversion software for digital archiving work?
DocShifter is an automated content and document conversion software.
It is designed for high volume document conversion and enrichment, and allows maximum scalability for peak loads.
Through automations and centralizing processes, companies can speed up their work, eliminate manual intervention and reduce risk.
The software is extremely easy to use and makes use of Input, Transformation and Output concept.
Frequently Asked Questions
What is digital archiving? What does digital archiving mean?
Digital archiving is the process of storing documents, content, data that an individual or a company wishes to preserve for a longer period of time. The information is kept digitally in specific archiving formats, such as TIFF and PDF-A. The goal of digital archiving is to have the valuable information accessible and readable in the long term.
What role does file format conversion play in digital archiving?
The software and systems we use today, have the risk of becoming obsolete tomorrow. Think of the old versions of Microsoft Word or Microsoft text editor we used to use back in time.
Digital archiving is aimed at ensuring the readability, integrity, authenticity and future-proofness of the today’s content. To ensure that, the content must be in file formats that are specifically designed for these purposes. TIFF, different versions of PDF/A (PDF/A-1 or PDF/A-1b) and many more.
File format conversion ensures that your valuable content can be converted into file formats that can be opened and read in the future.
What can DocShifter software mean for digital archiving projects?
The right file conversion software for digital archiving can bring many benefits: speed, automation & reducing manual work, cost reduction, enhanced compliance and many more.
DocShifter automates the conversion of multiple input formats (Microsoft Office files such as Word, Excel, PowerPoint etc., image files, PDF, scanned images and many more) into the compliant archiving formats, such as PDF-A or TIFF.
Companies use DocShifter to convert various file formats into archiving formats in a fast, automated way. The connectivity of DocShifter with multiple content repositories (OpenText Documentum, Microsoft SharePoint, Veeva Vault, e-mail services, Box, Alfresco, IBM FileNet and many more) make DocShifter an easy choice to become a centralized file conversion software for digital archiving projects.
Which systems can DocShifter connect to?
DocShifter has native integrations with OpenText Documentum, Veeva Vault, Microsoft SharePoint Cloud, Generis CARA, Lorenz Docubridge, File Systems, Dropbox and FTP.
It also supports any other system that allows Web Services API connections, such as IBM Filenet, Box, Alfresco etc.
If your content repository isn’t represented above, please drop us a note at info@docshifter.com. We will be happy to investigate your question.
Can I deploy DocShifter in a cloud environment?
DocShifter can be deployed anywhere: in a private, hybrid or public cloud.
Furthermore, deploying DocShifter on Docker/Kubernetes allows for infinite scalability to handle peak loads.
How about pricing?
DocShifter subscription pricing is server, volume and functionality based. To find out more about pricing, please drop us a note at info@docshifter.com
How does automated and fast file conversion impact your operations?
Positively impacting document conversion
“We are using DocShifter integrated within our document management system. The solution offers the possibility to create document conversion workflows in a user-friendly (non-IT) way. It also allows possibilities for seamlessly integrations into existing solutions.
Very powerful tool for document conversion and generation. From my point of view quite unique in the industry.”
“We are using DocShifter in conjunction with Documentum software. Best part is its performance. The PDF conversion performance that is observed so far is more than 4000 documents per hour (on 1 single DS instance).
The output is compliant to HA and is configurable for different countries. The services are also extended to DS team, which has helped us crack sever use cases those we had been struggling with the previous software.”
“We implemented DocShifter into production and have converted over 35.000 documents. Our failure rate has dropped from over 10% to well under 0.1%. We have seen an astronomical improvement in our document conversion processes thanks to how easy DocShifter was to implement and to use. In the course of 12 months, we are going to convert more than 100.000 documents with DocShifter. Fantastic document conversion solution!”
“We selected DocShifter for the incredible ease-of-use, the simple configuration and implementation, the high-quality ICH compliant output, and the huge number of formats supported. Performance is excellent, and we reduced the number of rendition servers by a factor of 3. All of this, plus the company’s responsiveness made it an easy choice.”
DocShifter powers the document conversion solution in Generis’ new CARA cloud offering. “We already support many joint customers who have advanced document conversion requirements met by the integration of DocShifter with CARA. We are now happy to be able to offer this on a pre-built package with New CARA on our cloud for such customers.”
“We are so excited about working together with DocShifter. The advanced content transformation solution implemented by DocShifter is extremely efficient, reliable and well designed. The partnership between DocShifter and DACHS is a perfect fit. Together, we have a strong product presence enabling us to enter into potential new markets.”
“As we are in the middle of a paradigm shift from analogue to digital in Japan, I have been looking for the right solution to support this for many years. In DocShifter we have found a company with solutions that have been selected by organizations of all sizes because of their responsiveness, cost effectiveness, class-leading performance and unique capabilities that rise above the competition.”
“Thanks to its extensible architecture, we chose to work with DocShifter as our solution to automate our document management process. DocShifter’s integration with OpenText Documentum© makes it very easy for us to configure our document layouts and the multi-target output allows us to deploy the document to any digital store or environment we’d like to. DocShifter fully responds to our need for a content conversion solution.”
“Back in 2006 we created DocShifter because of the increasing demand for automated and large scale any-to-PDF conversions. Today, DocShifter supports over +300 formats and we are using its functionalities in our digital transformation solutions as a real business advantage. We do understand the full potential and power of the content conversion platform for companies in different sectors and are always looking forward to discover even more use cases.“
Would you like us to contact you?
Let us know how we can help.
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