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Convert old file formats and legacy documents to the latest standards for future use

DOWNLOAD A FREE GUIDE TO DESIGN YOUR ENTERPRISE FILE CONVERSION PLATFORM

  • Trouble accessing valuable information in old files?

    In our digital world, file formats come and go. Old, obsolete file formats from many years ago still contain valuable information for organizations. Backward compatibility isn’t always supported by new software, other business processes, AI / ML technologies, etc. so these files become unusable.

  • Have you identified file formats for longer term preservation?

    Many companies identify file formats they would like to use to ensure longer term accessibility to their information. This could be DOCX for all word processing documents (no more DOC, RTF or WP files), or PNG for all images (no more TIF, JPG, GIF files).

     

    Multiple tools are often used to handle all of these different types of conversions. This adds complexity and inconsistencies to your process.

    Convert any legacy content to your desired longer term preservation formats.

    With DocShifter’s legacy document transformation solution you can make these old documents editable, searchable, retrievable and valuable again.

     

    Are you looking for a highly scalable, fully-automated legacy document converter that can convert old & obsolete formats to the latest file formats? Give DocShifter a try; you will see why leading organizations rely on our content conversion capabilities too.

    10x faster conversion with reduced costs

    DocShifter doesn't need authoring applications (MS Office, Adobe technology, etc.) to perform content conversions. This speeds up the conversion and reduces the required licensing and infrastructure costs.

    Multiple format support

    Use DocShifter to convert multiple legacy documents in different formats to the latest file formats.

    Integrate with your existing systems

    Either through native connectors or Rest API, pull documents from your systems and create perfect PDF renditions.

    Reduce risks and strengthen compliance

    Using desktop tools to convert legacy documents will only introduce more risks and slow your conversion process down. Not to mention, you probably need multiple tools to make the text searchable, etc.

    Flexible deployment

    Choose freely where you run your content transformation operations: on-site, in a private cloud, a hybrid cloud or in a public cloud.

    PDF & other conversion without manual intervention

    DocShifter recognizes incoming files, converts them to high-quality PDF or other desired formats. Fully automatically.

    Convert PDF, JPG, CSV, Excel, MS Word, XML, TIFF, RTF, HTML AutoCAD, TXT XML and many more with DocShifter
    Upload your documents. Try DocShifter

    Make your legacy document accessible, searcable and editable again.

    By converting your legacy documents to the latest standards, you make sure that these documents can be reused in business processes; such as artificial intelligence and machine learning.

    DocShifter can also create text-searchable documents from scanned or other image-based contentn and ensures you comply with strict regulations.

    Scale to handle any workload, and do it 10x faster.

    DocShifter’s inherent speed can be combined with the scalability of Docker. The workload can easily be spread over as many resources as needed. This eliminates the high cost of setting up and maintaining your rendering platform and significantly speeds up the document conversion processes.

    [Free Checklist] - How to design an enterprise file format conversion platform?

    Supported file formats, scalability, automation, reducing your operational costs, implementation, services. What should you consider when looking for an enterprise-scale file format conversion platform? We prepared a free checklist to help you out.

    Download the free guideline

    Legacy document transformation
    made easy.

    01

    Connect your systems

    Connect DocShifter to all the systems where your legacy content and documents are stored. Either through native connectors, or using the Web Services API. For more information on the integrations, please visit our integrations page.

    02

    Convert to the latest formats

    Convert your source content into the latest output format(s). Centrally and consistently without any manual intervention.

    DocShifter supports more than 300 file formats.

    03

    Enrich the output

    Does your content need enrichment? Watermarks, header and footers, tables of contents, merging and splitting documents, OCR, bookmarks, hyperlinks, security and much more can be applied.

    Enrich the output fully automatically with DocShifter.

    04

    Output

    The converted output is then stored directly in the desired folder, document management system, Regulatory Information management system, EIM platform, or other system via web services.

    Frequently Asked Questions

    A Legacy document is an enterprise essential document that is stored in an old or obsolete file format. For example, a Microsoft Word 98 or 2003 or even 2007 document. These formats are no longer supported by Microsoft but companies still have a number of these files stored, and the information is often needed in the future for another purpose.

    It is in our nature to collect and keep as much information as possible because it might be valuable today or in the future. Due to our natural fear of throwing away possible critical information, we maintain everything as long as possible. But, how useful is that really?

    When information is created for the first time, it is always of high value. In time, when new document management systems are introduced or new file formats take the lead, the value of these old documents diminishes. Companies must take a critical look at their legacy documents and decide which are still valuable enough to maintain for the future and which are not. This calls for a generic document valorization and classification approach. There is still a big potential value in (un)structured legacy documents that is contained in old applications or files. As businesses become more and more document-driven, it is essential to reclaim the potential of your essential legacy documents.

    Legacy means forgotten, but it doesn’t mean dead and inaccessible. All those documents still contain valuable information for your organization. And there is a solution to access these again, and make sure they are compliant with the latest required document standards (text-searchable, accessible, etc.)

    An automated document conversion solution like DocShifter, can easily convert your legacy documents to accessible, searchable file formats. Fully automated conversion of your obsolete documents to newer formats in 1 click.

    DocShifter can handle more than 300 input formats. These input file formats include but are not limited to: Microsoft Office and text file formats (such as DOC, DOT, DOCM, DOCX, DOTX, RTF, HTML, TXT etc.), mark-up file formats (such as HTML, XML, CSS, XSL, XSLT etc.), PDF formats (PDF, ODFA etc.), compressed file formats (.tar, .gz, ZIP file with text files, ZIP file with on PDF, Microsoft Offices etc.), image file formats (JPEG, BMP, PNG, GIF, TIFF, RAW, PSD, DXG and DWG etc.).

    For an extensive list, please contact us with your questions.

    DocShifter has native integrations with OpenText Documentum, Veeva Vault, Microsoft SharePoint Cloud, Generis CARA, Lorenz Docubridge, File Systems, Dropbox and FTP.

    It also supports any other system that allows Web Services API connections, such as IBM Filenet, Box, Alfresco, etc.

    If your content repository isn’t represented on the Platform -> Integrations page, please drop us a note at info@docshifter.com. We will be happy to investigate your question.

    DocShifter subscription pricing is server, volume and functionality based. 

    To find out more about pricing, please visit our Pricing page and request your estimate.

    DocShifter is the world’s fastest any to any conversion software. Speed, quality, scalability and configurability are the reasons why leading companies use our software to convert their documents into high quality, navigation-rich, searchable content.

    Compliant, fast, automated and scalable
    file format conversion for the regulated enterprise.

    See what our beloved customers have to say about us:

    "DocShifter is converting 36.000 documents per day, coming from all over our company (and external). We have no control over what is coming in. And still the failure rate is below 1%.

    And what really sets it apart from what we were doing before, DocShifter tells us what went wrong, so we can act upon the documents that did not convert".
    Operations Manager Large European Bank
    "DocShifter will save us over 750 hours of manual work per year. And we expect the time savings to increase as we continue to expand our use of DocShifter.

    This is significant for our clients who need the eCTD sequences to be published quickly, accurately and efficiently. "
    Jennie MayDirector, Regulatory Operations - PharmaLex
    "Very powerful tool for document conversion and generation. The DocShifter software goes further than our current needs, and from my point of view quite unique in the industry. Quick adaption due to user-friendly workflow creation functionalities. Possibility to create workflows in a user-friendly (non-IT) way. Possibilities for seamlessly integrations into existing solutions."
    Kris V.ITS Business Partner, Clinical Development
    "We are using DocShifter in conjunction with Documentum software. The rendition performance that is observed so far is more than 4000 documents per hour (on 1 single instance). The output provided is fully compliant to health authority specifications (FDA, EMA, PMDA, HC, SwissHealth, etc.) and is configurable for different countries. A true enterprise document conversion solution.”
    Piyush J. Solution Manager
    "We use DocShifter to prepare compliant, submission-ready PDF renditions for all regulatory content.

    The product is reliable, extremely fast and produces output that is compliant with multiple Health Authorities."
    Large US biotechnology companyRegulatory Information Systems Manager
    "We implemented DocShifter into production and have converted over 35.000 documents. Our failure rate has dropped from over 10% to well under 0.1%. We have seen an astronomical improvement in our document conversion processes thanks to how easy DocShifter was to implement and to use. In the course of 12 months, we are going to convert more than 100.000 documents with DocShifter. Fantastic document conversion solution!”
    Chris B. IT System Administrator - PeopleScout Technology
    "We have documentation in different languages, but when converting everything to PDF for submissions, things got complicated really fast. Our rendition engine couldn't cope with all those fonts, and we lost a lot of time fixing problems that weren't supposed to be there in the first place. We decided to make a switch to DocShifter. Scalability during our peak times, ability to deal with multiple fonts, automation (conversion of source documents to simultaneous submission-ready PDFs for multiple health authorities) and performance. These are just some of the things that make DocShifter such a powerful rendering engine."
    Jade O. Document Management Professional
    "We selected DocShifter for the incredible ease-of-use, the simple configuration and implementation, the high-quality ICH compliant output, and the huge number of formats supported. Performance is excellent, and we reduced the number of rendition servers by a factor of 3. All of this, plus the company’s responsiveness made it an easy choice."
    Regulatory Operations & Global Submissions SpecialistLarge pharmaceutical company
    "DocShifter powers the document conversion solution in Generis’ new CARA cloud offering. “We already support many joint customers who have advanced document conversion requirements met by the integration of DocShifter with CARA. We are now happy to be able to offer this on a pre-built package with New CARA on our cloud for such customers.”
    James KelleherCEO - Generis
    "As we are in the middle of a paradigm shift from analogue to digital in Japan, I have been looking for the right solution to support this for many years. In DocShifter we have found a company with solutions that have been selected by organizations of all sizes because of their responsiveness, cost-effectiveness, class-leading performance and unique capabilities that rise above the competition.”
    Kosuke OmodaPresident - eSA Japan
    "One of the things we love about DocShifter is the graphic interface to configure file transformation flows. The user interface is very simple to use and rare to find within other similar document conversion products. Wide selection of connectors to different solutions (EIM & DMS systems) make DocShifter a great choice for our company as well. We also are very happy with the customer support we receive: extremely friendly and prompt.”
    Nikita L.Information Management Consultant
    "With DocShifter, we are seeing better performance with even less resources, compared to our previous solution. The deployment is very easy, and the utilization of hardware/software resources are extremely efficient. Thanks to DocShifter's architecture and not needing Office applications, we were able to save a lot of money and resources by the switch.”
    Istvan V.Solution Architect
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    15 years of experience in automating, simplifying and speeding up document conversion.
    For all regulated industries. 

     

     

    Rated 5 stars on Gartner’s Capterra platform.

    DocShifter document conversion solution is rated 5 starts by our customers on Gartner's Capterra platform.

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