Automatically convert incoming emails and attachments.
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Do you need to keep track of thousands of incoming emails and attachments?
Your enterprise receives thousands of e-mails every day from customers, regulators, suppliers, key stakeholders, attorneys, third parties and other different sources.
Keeping track of those emails and their attachments, sharing them with others in the organisation and filing them appropriately is time-consuming and typically a very manual process.
What happens when someone is out of the office?
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Manually converting
e-mails to PDF is a thing of the past.Manually tracking and processing all e-mails, saving the message and attachments to the right formats is time-consuming, and introduces risks.
As with any manual task, getting consistent and accurate results cannot be guaranteed.
Automate the conversion and filing of your emails and attachments. Save time, improve consistency, reduce risks.
Centralized e-mail to PDF conversion software.
DocShifter can automatically monitor email inboxes, convert incoming messages and attachments to PDF, PDF/A or any other desired format, and store the high-quality output in any desired locations.
Monitor multiple inboxes with 1 solution
Monitor POP, POP3, IMAP, Exchange, Office 365 and Google inboxes, and convert
e-mails to desired file formats
Reduce risk of human errors
Automatically convert the incoming e-mails (or MSG and EML files) and attachments to desired formats such as PDF, PDF/A, Word, JPG, PNG, TIFF, etc. Reduce errors.
Add conversion power when you need it the most
Do you have specific peak times throughout the year, where a lot more e-mails come in? Through auto-scaling, your PDF conversion services run without disruption.
Have control over what you want to convert
DocShifter allows full control over your e-mail to PDF conversion: subject, body, separate attachments, merge e-mail message with attachments, merge to a ZIP file and more.
Flexible deployment
Choose freely where you run your content transformation operations: on-site, in a private cloud, a hybrid cloud or in a public cloud.
E-mail to PDF conversion without manual intervention
Create accurate PDF renditions from your e-mails and attachments. Fully automatically.
Converting e-mail and attachments to PDF has never been easier.
Easily convert all your e-mails and attachments to PDF or other standardized formats.
DocShifter can very easily be setup to monitor multiple e-mail inboxes, and automatically convert incoming e-mails and attachments. This reduces risks from human error.
[Free Checklist] - How to design an enterprise file format conversion platform?
Supported file formats, scalability, automation, reducing your operational costs, implementation, services. What should you consider when looking for an enterprise-scale file format conversion platform? We prepared a free checklist to help you out.
Download the free guideline
How does the solution work?
Connect your e-mail or document management systems
Connect DocShifter to your e-mails systems to monitor all the existing and incoming e-mails and attachments: POP, POP3, IMAP, Exchange, Office 365, Google inboxes or any other system where content is stored.
Convert to e-mail and attachments to PDF, PDF/A or other desired formats
Convert your e-mails and attachments into PDF, PDF/A, TIFF or the desired output format(s). Centrally and consistently without any manual intervention.
DocShifter supports more than 300 file formats.
Capture metadata, or enrich the output
Does your content need enrichment? Watermarks, header and footers, tables of contents (ToC), merging and splitting documents, OCR, bookmarks, hyperlinks, security and much more can be applied.
Enrich the output fully automatically and conditionally with DocShifter to meet your specific needs.
Output to multiple repositories or as e-mail
Converted email and attachments are automatically sent back to your content repository, document management system or e-mail services, without any user intervention.
Stop manually converting e-mails and attachments to PDF.
Convert just the email message to PDF (and no attachments)
Store renditions of both the attachments and original version
Convert all attachments separately as individual output files
Save copy of message as an .EML / .MSG file
Create a zip file containing the message, attachments, all PDFs created and metadata file
Store metadata in specific formats (e.g. XML)
Create a merged PDF file with the email message and all attachments
Store everything as PDF or PDF/A
Define font for email text
Error handling: processing can continue if one attachment has an issue
Frequently Asked Questions
Email inbox monitoring is the process of setting up systems to monitor specific e-mail inboxes to detect incoming e-mail and attachments. This process is automatically triggered when a new e-mail arrives in the monitored inbox.
DocShifter can handle more than 300 input formats. These input file formats include but are not limited to: Microsoft Office and text file formats (such as DOC, DOT, DOCM, DOCX, DOTX, RTF, HTML, TXT etc.), e-mail formats (IMAP, POP3, SMTP, MSG, EML), mark-up file formats (such as HTML, XML, CSS, XSL, XSLT etc.), PDF formats (PDF, ODFA etc.), compressed file formats (.tar, .gz, ZIP file with text files, ZIP file with on PDF, Microsoft Offices etc.), image file formats (JPEG, BMP, PNG, GIF, TIFF, RAW, PSD, DXG and DWG etc.).
For an extensive list, please contact us with your questions.
There are many online e-mail to PDF conversion solutions out there. However, these solutions are not suitable if you are looking to convert thousands of emails, or want to set up a system that actively monitors inboxes.
Depending on your needs, you might want to evaluate a true email to PDF converter. Please ask yourself if you are:
- Looking for a one-time conversion, or continuous monitoring & conversion?
- Working with multiple e-mail inboxes, such as IMAP, POP, Office 365, etc.
- Looking to merge multiple e-mails to a single PDF file, or a merged PDF file with the e-mail and all attachments or similar functionalities
- Looking to store metadata in specific formats (e.g. XML)
DocShifter can be installed:
- On premise in your own data centre.
- In your private/hybrid or public cloud.
- In Docker containers, orchestrated by Kubernetes.
- On either Windows or Linux. We realize you have a preference.
To learn more, please visit our ‘Platform – Deployment’ page.
Yes of course. We thought you were never going to ask.
There are multiple options:
- Hand-held demos with your own content.
- A dedicated environment that you can use to upload files to. Where you can configure your own workflows.
- On-premise trial installations, so you can test quality and performance within your own infrastructure.
Compliant, fast, automated and scalable
file format conversion for the regulated enterprise.
See what our beloved customers have to say about us:
And what really sets it apart from what we were doing before, DocShifter tells us what went wrong, so we can act upon the documents that did not convert".
This is significant for our clients who need the eCTD sequences to be published quickly, accurately and efficiently. "
The product is reliable, extremely fast and produces output that is compliant with multiple Health Authorities."