Automatically monitor inboxes and convert email and attachments to appropriate formats with our mail converter

Organizations need to keep track of the emails they receive from external parties: customers, suppliers, key stakeholders, attorneys, third parties etc. For many organizations, this is of thousands of emails every week.

Manually tracking all mails, saving attachments to the right formats is time-consuming, and introduces risks.

DocShifter’s mail converter automatically monitors email inboxes, converts emails and attachments to any desired format, and stores them at the right places for you.

Fast, easy and automated: saving you time and money.

Send the converted mails & attachments to any document management system or content repository. Without human intervention.

Monitor POP, POP3, IMAP, Exchange, Office 365 and Google inboxes, and convert mails to desired file formats

Have control over what you want to convert: subject, body, take attachments separately, merge e-mail messages, merge mails together in a ZIP file and many more.

See how it works

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Email preprocessing for Mail Conversion

eMail Inbox Monitoring

Every email that enters your business process is automatically identified. Emails and attachments are imported in different formats without any user intervention.

eMail Transformation
Including Attachments

Automatically convert the incoming emails (MSG and EML files) and attachments to a desired format. (PDF, PDF/A, Word, JPG, PNG, TIFF etc.) This increases the speed of your operations and output consistency, while reducing the risk of human errors.

Output to Multiple Repositories or eMail

Converted email and attachments are automatically sent back to your content repository, document management system or e-mail services, without any user intervention.

Open API and REST services allow integrations with any system. Wider business processes with 1 centralized solution.

What else can DocShifter software do for you?

MSG and EML transformation to other formats.
Nested email processing: all email in email will be processed and transformed into a PDF file
Advanced compression of images and PDF files. It balances the quality of the output image and PDF against the storage space it requires.
Merging of multiple documents into 1 file
DocShifter is an easy fit with your existing Enterprise Content Management systems or business workflows.
Integrated Optical Character Recognition: it becomes easy to create fully searchable, selectable PDFs
Our mail converter solution integrates with different scanning repositories, multi-function printer outputs, web forms and email applications.

Ideal solution for

Organizations that are looking for an easy solution to capture all incoming communication and convert these to standardized formats.
Organizations that are currently doing the incoming mail monitoring & conversion manually.
Automating document and mail conversion processes and centralizing desktop conversion tools into 1 solution

See how it works

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As it vs. To be

Manual Mail Conversion Process

A typical mail conversion process in any vertical today is still manual. This introduces risks and is time-consuming. A dedicated team always have to keep an eye out on the incoming communication, manually convert emails and attachments and manually store these in the Document Management Systems.

Complex, prone to error, costly.

Desired Mail Conversion Process

Once a mail has been received from external parties, email and attachments are automatically converted & stored in repositories. An API call is made to start the process in your Document & Quality Management systems and the responsible individuals are automatically alerted.

You may easily track the process in your tracking tool or in your spreadsheets. Easy, fast, automated, risk-free.

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Positively impacting document conversion

“We are using DocShifter integrated within our document management system. The solution offers the possibility to create document conversion workflows in a user-friendly (non-IT) way. It also allows possibilities for seamlessly integrations into existing solutions.

Very powerful tool for document conversion and generation. From my point of view quite unique in the industry.”

Kris VHEuropean biotechnology company – Read more on Capterra

“We are using DocShifter in conjunction with Documentum software. Best part is its performance. The PDF conversion performance that is observed so far is more than 4000 documents per hour (on 1 single DS instance).

The output is compliant to HA and is configurable for different countries. The services are also extended to DS team, which has helped us crack sever use cases those we had been struggling with the previous software.”

Piyush J. Multinational Pharmaceutical Company – Read more on Capterra

“We implemented DocShifter into production and have converted over 35.000 documents. Our failure rate has dropped from over 10% to well under 0.1%. We have seen an astronomical improvement in our document conversion processes thanks to how easy DocShifter was to implement and to use. In the course of 12 months, we are going to convert more than 100.000 documents with DocShifter. Fantastic document conversion solution!”

Chris BellgardPeopleScout Technology - Recruitment Process Outsourcing – Discover this use case

“We selected DocShifter for the incredible ease-of-use, the simple configuration and implementation, the high-quality ICH compliant output, and the huge number of formats supported. Performance is excellent, and we reduced the number of rendition servers by a factor of 3. All of this, plus the company’s responsiveness made it an easy choice.”

Regulatory Operations & Global Submission SpecialistMultinational Pharma Company

DocShifter powers the document conversion solution in Generis’ new CARA cloud offering. “We already support many joint customers who have advanced document conversion requirements met by the integration of DocShifter with CARA. We are now happy to be able to offer this on a pre-built package with New CARA on our cloud for such customers.”

James Kelleher CEO – Compliant PDF within CARA by DocShifter

“We are so excited about working together with DocShifter. The advanced content transformation solution implemented by DocShifter is extremely efficient, reliable and well designed. The partnership between DocShifter and DACHS is a perfect fit. Together, we have a strong product presence enabling us to enter into potential new markets.”

Ede FaludiCEO – See the official press release

“As we are in the middle of a paradigm shift from analogue to digital in Japan, I have been looking for the right solution to support this for many years. In DocShifter we have found a company with solutions that have been selected by organizations of all sizes because of their responsiveness, cost effectiveness, class-leading performance and unique capabilities that rise above the competition.”

Kosuke OmodaPresident – See the press release

“Thanks to its extensible architecture, we chose to work with DocShifter as our solution to automate our document management process. DocShifter’s integration with OpenText Documentum© makes it very easy for us to configure our document layouts and the multi-target output allows us to deploy the document to any digital store or environment we’d like to. DocShifter fully responds to our need for a content conversion solution.”

Document Management Operation SpecialistTurkish Aerospace Industries

“Back in 2006 we created DocShifter because of the increasing demand for automated and large scale any-to-PDF conversions. Today, DocShifter supports over +300 formats and we are using its functionalities in our digital transformation solutions as a real business advantage. We do understand the full potential and power of the content conversion platform for companies in different sectors and are always looking forward to discover even more use cases.“

Frederik RosseelCEO – Docbyte

Paul Ireland – VP Life Sciences

20+ years experience in delivering Content Rendering, Regulatory Information Management, Submission and Report-level Publishing, and Electronic Document Management solutions.

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