Automatically monitor inboxes (POP, POP3, IMAP, Exchange or Office 365) and convert mails to desired file formats
Organizations need to keep track of the emails they receive from external parties: customers, suppliers, key stakeholders, attorneys, third parties etc. For many organizations, this is of thousands of emails every week.
DocShifter’s mail converter solution automatically monitors email inboxes, converts emails and attachments to relevant formats (PDF, PDF/A, Word and many more) and outputs these to the appropriate content repositories or locations (e.g. Document Management or Quality Management systems). Whether are you using IMAP, POP, POP3, Exchange or Office 365, DocShifter is your automated mail conversion solution.
What else can DocShifter software do for you?
- MSG and EML transformation to other formats.
- Nested email processing: all email in email will be processed and transformed into a PDF file
- Advanced compression of images and PDF files. It balances the quality of the output image and PDF against the storage space it requires.
- Merging of multiple documents into 1 file
- DocShifter is an easy fit with your existing Enterprise Content Management systems or business workflows.
- With Optical Character Recognition, it becomes easy to get the required information out of your unstructured content.
- Our mail converter solution integrates with different scanning repositories, multi-function printer outputs, web forms and email applications.
Ideal solution for
As it vs. To be
Manual Mail Conversion Process
A typical mail conversion process in any vertical today is still manual. This introduces risks and is time-consuming. A dedicated team always have to keep an eye out on the incoming communication, manually convert emails and attachments and manually store these in the Document Management Systems.
Complex, prone to error, costly.
Desired Mail Conversion Process
Once a mail has been received from external parties, email and attachments are automatically converted & stored in repositories. An API call is made to start the process in your Document & Quality Management systems and the responsible individuals are automatically alerted.
You may easily track the process in your tracking tool or in your spreadsheets. Easy, fast, automated, risk-free.
“We are using DocShifter integrated within our document management system. The solution offers the possibility to create document conversion workflows in a user-friendly (non-IT) way. It also allows possibilities for seamlessly integrations into existing solutions.
Very powerful tool for document conversion and generation. From my point of view quite unique in the industry.”
Kris VH
European Pharmaceutical Company
“We are using DocShifter in conjunction with Documentum software. Best part is its performance. The PDF conversion performance that is observed so far is more than 4000 documents per hour (on 1 single DS instance).
The output is compliant to HA and is configurable for different countries. The services are also extended to DS team, which has helped us crack sever use cases those we had been struggling with the previous software.”
Piyush J.
Multinational Pharmaceutical Company
“We implemented DocShifter into production and have converted over 35.000 documents. Our failure rate has dropped from over 10% to well under 0.1%. We have seen an astronomical improvement in our document conversion processes thanks to how easy DocShifter was to implement and to use. In the course of 12 months, we are going to convert more than 100.000 documents with DocShifter. Fantastic document conversion solution!”
Chris Bellgard
“We are so excited about working together with DocShifter. The advanced content transformation solution implemented by DocShifter is extremely efficient, reliable and well designed. The partnership between DocShifter and DACHS is a perfect fit. Together, we have a strong product presence enabling us to enter into potential new markets.”
Ede Faludi - CEO
“Back in 2006 we created DocShifter because of the increasing demand for automated and large scale any-to-PDF conversions. Today, DocShifter supports over +300 formats and we are using its functionalities in our digital transformation solutions as a real business advantage. We do understand the full potential and power of the content conversion platform for companies in different sectors and are always looking forward to discover even more use cases.“
Frederik Rosseel
“Thanks to its extensible architecture, we chose to work with DocShifter as our solution to automate our document management process. DocShifter’s integration with OpenText Documentum© makes it very easy for us to configure our document layouts and the multi-target output allows us to deploy the document to any digital store or environment we’d like to. DocShifter fully responds to our need for a content conversion solution.”
Operation Specialist
“As we are in the middle of a paradigm shift from analogue to digital in Japan, I have been looking for the right solution to support this for many years. In DocShifter we have found a company with solutions that have been selected by organizations of all sizes because of their responsiveness, cost effectiveness, class-leading performance and unique capabilities that rise above the competition.”
Kosuke Omoda - President
“We discovered DocShifter approximately 2 years ago and started digging into their content transformation platform. When we worked with the platform, we found out that DocShifter works significantly faster than similar products on the market. Because of this huge benefit and because of the attractive ROI we would definitely recommend DocShifter to enterprises who are in need of a reliable rendering solution.”
Vibeke Bugge Kristiansen
“We selected DocShifter for the incredible ease-of-use, the simple configuration and implementation, the high-quality ICH compliant output, and the huge number of formats supported. Performance is excellent, and we reduced the number of rendition servers by a factor of 3. All of this, plus the company’s responsiveness made it an easy choice.”
Regulatory Operations & Global Submission Specialist
Multinational Pharma Company
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