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Automatically convert incoming emails and attachments.

DOWNLOAD A FREE GUIDE TO DESIGN YOUR ENTERPRISE FILE CONVERSION PLATFORM

  • Do you need to keep track of thousands of incoming emails and attachments?

    Your enterprise receives thousands of e-mails every day from customers, regulators, suppliers, key stakeholders, attorneys, third parties and other different sources.

     

    Keeping track of those emails and their attachments, sharing them with others in the organisation and filing them appropriately is time-consuming and typically a very manual process.

    What happens when someone is out of the office?

  • Manually converting
    e-mails to PDF is a thing of the past.

    Manually tracking and processing all e-mails, saving the message and attachments to the right formats is time-consuming, and introduces risks.

     

    As with any manual task, getting consistent and accurate results cannot be guaranteed.

     

    Automate the conversion and filing of your emails and attachments. Save time, improve consistency, reduce risks. 

    Centralized e-mail to PDF conversion software.

    DocShifter can automatically monitor email inboxes, convert incoming messages and attachments to PDF, PDF/A or any other desired format, and store the high-quality output in any desired location or forward by email. 

    Monitor multiple inboxes with 1 solution

    Monitor POP, POP3, IMAP, Exchange, Office 365 and Google inboxes, and convert
    e-mails to desired file formats

    Reduce risk of human errors

    Automatically convert the incoming e-mails (or MSG and EML files) and attachments to desired formats such as PDF, PDF/A, Word, JPG, PNG, TIFF, etc. Reduce errors.

    Add conversion power when you need it the most

    Do you have specific peak times throughout the year, where a lot more e-mails come in? Through auto-scaling, your PDF conversion services run without disruption.

    Have control over what you want to convert

    DocShifter allows full control over your e-mail to PDF conversion: subject, body, separate attachments, merge e-mail message with attachments, merge to a ZIP file and more.

    Flexible deployment

    Choose freely where you run your content transformation operations: on-site, in a private cloud, a hybrid cloud or in a public cloud.

    E-mail to PDF conversion without manual intervention

    Create accurate PDF renditions from your e-mails and attachments. Fully automatically.

    Convert PDF, JPG, CSV, Excel, MS Word, XML, TIFF, RTF, HTML AutoCAD, TXT XML and many more with DocShifter
    Curious to see the result with your documents?

    Converting e-mail and attachments to PDF has never been easier.

    Easily convert all your e-mails and attachments to PDF or other standardized formats.

    DocShifter can very easily be setup to monitor multiple e-mail inboxes, and automatically convert incoming e-mails and attachments. This reduces risks from human error.

    Emails can be filtered based on the Sender and/or Subject, so only the necessary incoming messages are processed.

    [Free Checklist] - How to design an enterprise file format conversion platform?

    Supported file formats, scalability, automation, reducing your operational costs, implementation, services. What should you consider when looking for an enterprise-scale file format conversion platform? We prepared a free checklist to help you out.

    Download the free guideline

    How does the incoming e-mail converter work?

    01

    Connect your e-mail or document management systems

    Connect DocShifter to your e-mails systems to monitor all the existing and incoming e-mails and attachments: POP, POP3, IMAP, Exchange, Office 365, Google inboxes or any other system where content is stored.

    02

    Convert to e-mail and attachments to PDF, PDF/A or other desired formats

    Convert your e-mails and attachments into PDF, PDF/A, TIFF or the desired output format(s). Centrally and consistently without any manual intervention.

    DocShifter supports more than 300 file formats.

    03

    Capture metadata, or enrich the output

    Does your content need enrichment? Watermarks, header and footers, tables of contents (ToC), merging and splitting documents, OCR, bookmarks, hyperlinks, security and much more can be applied.

    Enrich the output fully automatically and conditionally with DocShifter to meet your specific needs.

    04

    Output to multiple repositories or as e-mail

    Converted email and attachments are automatically sent back to your content repository, document management system or e-mail services, without any user intervention.

    Stop manually converting e-mails and attachments to PDF.

    Convert just the email message to PDF (and no attachments)

    Store renditions of both the attachments and original version

    Convert all attachments separately as individual output files

    Save copy of message as an .EML / .MSG file

    Create a zip file containing the message, attachments, all PDFs created and metadata file

    Store metadata in specific formats (e.g. XML)

    Filter which messages to process based on the Sender and/or Subject

    Create a merged PDF file with the email message and all attachments

    Store everything as PDF or PDF/A

    Define font for email text

    Error handling: processing can continue if one attachment has an issue

    Curious to see the result with your documents?

    Frequently Asked Questions

    Email inbox monitoring is the process of setting up systems to monitor specific e-mail inboxes to detect incoming e-mail and attachments. This process is automatically triggered when a new e-mail arrives in the monitored inbox. 

    DocShifter can handle more than 300 input formats. These input file formats include but are not limited to: Microsoft Office and text file formats (such as DOC, DOT, DOCM, DOCX, DOTX, RTF, HTML, TXT etc.), e-mail formats (IMAP, POP3, SMTP, MSG, EML), mark-up file formats (such as HTML, XML, CSS, XSL, XSLT etc.), PDF formats (PDF, ODFA etc.), compressed file formats (.tar, .gz, ZIP file with text files, ZIP file with on PDF, Microsoft Offices etc.), image file formats (JPEG, BMP, PNG, GIF, TIFF, RAW, PSD, DXG and DWG etc.).

     

    For an extensive list, please contact us with your questions.

    There are many online e-mail to PDF conversion solutions out there. However, these solutions are not suitable if you are looking to convert thousands of emails, or want to set up a system that actively monitors inboxes.

     

    Depending on your needs, you might want to evaluate a true email to PDF converter. Please ask yourself if you are:

     

    • Looking for a one-time conversion, or continuous monitoring & conversion?
    • Working with multiple e-mail inboxes, such as IMAP, POP, Office 365, etc.
    • Looking to merge multiple e-mails to a single PDF file, or a merged PDF file with the e-mail and all attachments or similar functionalities
    • Looking to store metadata in specific formats (e.g. XML)

    DocShifter can be installed:

    • On premise in your own data centre. 
    • In your private/hybrid or public cloud. 
    • In Docker containers, orchestrated by Kubernetes.
    • On either Windows or Linux. We realize you have a preference. 

    To learn more, please visit our ‘Platform – Deployment’ page.

    Yes of course. We thought you were never going to ask.

     

    There are multiple options:

     

    • Hand-held demos with your own content.
    • A dedicated environment that you can use to upload files to. Where you can configure your own workflows.
    • On-premise trial installations, so you can test quality and performance within your own infrastructure.

    Contact us to try for yourself.

    Compliant, fast, automated and scalable
    file format conversion for the regulated enterprise.

    See what our beloved customers have to say about us:

    "DocShifter is converting 36.000 documents per day, coming from all over our company (and external). We have no control over what is coming in. And still the failure rate is below 1%.

    And what really sets it apart from what we were doing before, DocShifter tells us what went wrong, so we can act upon the documents that did not convert".
    Operations Manager Large European Bank
    "DocShifter will save us over 750 hours of manual work per year. And we expect the time savings to increase as we continue to expand our use of DocShifter.

    This is significant for our clients who need the eCTD sequences to be published quickly, accurately and efficiently. "
    Jennie MayDirector, Regulatory Operations - PharmaLex
    "Very powerful tool for document conversion and generation. The DocShifter software goes further than our current needs, and from my point of view quite unique in the industry. Quick adaption due to user-friendly workflow creation functionalities. Possibility to create workflows in a user-friendly (non-IT) way. Possibilities for seamlessly integrations into existing solutions."
    Kris V.ITS Business Partner, Clinical Development
    "We are using DocShifter in conjunction with Documentum software. The rendition performance that is observed so far is more than 4000 documents per hour (on 1 single instance). The output provided is fully compliant to health authority specifications (FDA, EMA, PMDA, HC, SwissHealth, etc.) and is configurable for different countries. A true enterprise document conversion solution.”
    Piyush J. Solution Manager
    "We use DocShifter to prepare compliant, submission-ready PDF renditions for all regulatory content.

    The product is reliable, extremely fast and produces output that is compliant with multiple Health Authorities."
    Large US biotechnology companyRegulatory Information Systems Manager
    "We implemented DocShifter into production and have converted over 35.000 documents. Our failure rate has dropped from over 10% to well under 0.1%. We have seen an astronomical improvement in our document conversion processes thanks to how easy DocShifter was to implement and to use. In the course of 12 months, we are going to convert more than 100.000 documents with DocShifter. Fantastic document conversion solution!”
    Chris B. IT System Administrator - PeopleScout Technology
    "We have documentation in different languages, but when converting everything to PDF for submissions, things got complicated really fast. Our rendition engine couldn't cope with all those fonts, and we lost a lot of time fixing problems that weren't supposed to be there in the first place. We decided to make a switch to DocShifter. Scalability during our peak times, ability to deal with multiple fonts, automation (conversion of source documents to simultaneous submission-ready PDFs for multiple health authorities) and performance. These are just some of the things that make DocShifter such a powerful rendering engine."
    Jade O. Document Management Professional
    "We selected DocShifter for the incredible ease-of-use, the simple configuration and implementation, the high-quality ICH compliant output, and the huge number of formats supported. Performance is excellent, and we reduced the number of rendition servers by a factor of 3. All of this, plus the company’s responsiveness made it an easy choice."
    Regulatory Operations & Global Submissions SpecialistLarge pharmaceutical company
    "DocShifter powers the document conversion solution in Generis’ new CARA cloud offering. “We already support many joint customers who have advanced document conversion requirements met by the integration of DocShifter with CARA. We are now happy to be able to offer this on a pre-built package with New CARA on our cloud for such customers.”
    James KelleherCEO - Generis
    "As we are in the middle of a paradigm shift from analogue to digital in Japan, I have been looking for the right solution to support this for many years. In DocShifter we have found a company with solutions that have been selected by organizations of all sizes because of their responsiveness, cost-effectiveness, class-leading performance and unique capabilities that rise above the competition.”
    Kosuke OmodaPresident - eSA Japan
    "One of the things we love about DocShifter is the graphic interface to configure file transformation flows. The user interface is very simple to use and rare to find within other similar document conversion products. Wide selection of connectors to different solutions (EIM & DMS systems) make DocShifter a great choice for our company as well. We also are very happy with the customer support we receive: extremely friendly and prompt.”
    Nikita L.Information Management Consultant
    "With DocShifter, we are seeing better performance with even less resources, compared to our previous solution. The deployment is very easy, and the utilization of hardware/software resources are extremely efficient. Thanks to DocShifter's architecture and not needing Office applications, we were able to save a lot of money and resources by the switch.”
    Istvan V.Solution Architect
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    15 years of experience in automating, simplifying and speeding up document conversion.
    For all regulated industries. 

     

     

    Rated 5 stars on Gartner’s Capterra platform.

    DocShifter document conversion solution is rated 5 starts by our customers on Gartner's Capterra platform.

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