Automate checking and fixing
of Word documents
for compliance
(regulatory and corporate)

Your Word documents need to comply with corporate and
health authority guidelines.

Manually checking and fixing these is time-consuming and often
not centralized.

Corporate Word template are supposed to fix this.
But in reality, Word documents deviate from these guidelines.

Partner content coming in, multiple authors working on these documents make it difficult.

Automating and centralizing this process for Word documents save time and reduces risks related to inconsistencies between the original Word
and PDF rendition.

Automate checking and fixing of Word documents for compliance (regulatory and corporate) | Standardized and compliant Word documents in seconds

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Manually identifying Word issues

Following strict guidelines on how Word documents should look like is time-consuming, manually intensive and most of the time not centralized.
It can’t always be expected by the individual authors to handle it all.

Automating and centralizing this process for Word documents save time, reduce risks and enhance compliance. At once, faster.

Word formatting checker standardizes all Word documents against industry regulations and company requirements.
Automation significantly speed up your submission content preparation and simplifies the process of reviewing Word documents for submissions.

Automated Word checker and fixer for regulatory and corporate compliance by DocShifter | Compliant and standardized Word documents in seconds

Automated Word checker and fixer for regulatory and corporate compliance by DocShifter

Automatically check and fix many technical,
formatting and styling errors in Word.
Save time and reduce the risk of non-compliance.

Ease the pain of regulatory document submission

Check the Microsoft Word documents for issues with hyperlinks, headings, paragraphs, tables, style alias, bookmarks, comments and many more.

Avoid authoring mistakes.

Enable a much-improved conversion process to PDF

The majority of PDF conversion failures are caused by inconsistencies and authoring issues in the source Word documents.

Automatically check and fix your Word documents to ensure accurate and compliant (with company and external regulations) PDF files.

Focus on content creation, not styling

Instead of checking and editing Word documents for hours, you can focus on creating the content instead.

Let DocShifter automatically check and fix Word documents for styling and formatting issues.

Automated checks to see if font sizes are accurate page with DocShifter's automated Word formatting checker and fixer for compliance

Font size checks

Automated checks to see if pages are empty with DocShifter's automated Word formatting checker and fixer for compliance

Empty page

Automated checks to see if external hyperlinks are accurate page with DocShifter's automated Word formatting checker and fixer for compliance

Hyperlink to external document

Automated checks to see if internal hyperlinks are accurate page with DocShifter's automated Word formatting checker and fixer for compliance

Internal hyperlink target mismatch

Automated checks to see if hyperlinks are accurate page with DocShifter's automated Word formatting checker and fixer for compliance

Internal hyperlink with no target

Table fits to page

Automated checks to see if sectionsbookmarks are correct with DocShifter's automated Word formatting checker and fixer for compliance

Missing bookmarks

Automated checks to see if text color is correct with DocShifter's automated Word formatting checker and fixer for compliance

Blue text and text color

Automated checks to see if sections have correct section numbers with DocShifter's automated Word formatting checker and fixer for compliance

Incorrect section numbering

Automated checks to see if Word styling is correct with DocShifter's automated Word formatting checker and fixer for compliance

Missing style

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Benefits of Automated Word Formatting Checker and Fixer

Automatically check and fix the formatting of Microsoft Word documents according to guidelines
Standardize all Word documents according to company standards or industry regulations
Simplify and ensure consistent PDF renditions for later stages in your submission content preparation

Reduce the risk of human errors and non-compliance drastically from your Microsoft Word documents
Fix many of the errors with 1 single click: Stop manually going through each document to fix the errors
Focus more on finalizing the content instead of spending hours on styling & formatting the Word documents

Access the webinar recording

How to auto check and fix Word and PDF documents for compliance

You want to make sure that Microsoft Word & PDF documents meet compliance guidelines. And that they are fixed automatically if they don’t.

In this 30-minute webinar on 24 February, Paul Ireland talked about how you can easily:

Automate the formatting checks and fixes of your Microsoft Word documents for compliance (both regulatory and corporate compliance)
Automate the validation of PDF files against Health Authority (FDA, EMA, PMDA, etc.) guidelines
Incorporate the Word and PDF checks and fixes into your rendering process
Save valuable time and reduce the risk of non-compliance in your submission process

Frequently Asked Questions

What is Microsoft Word document checker and fixer?

Microsoft Word document checker and fixer is a DocShifter module that automatically checks the formatting and styling issues in Microsoft Word, and fixes them.

The tool is designed to detect and fix a wide range of issues in Microsoft Word documents, and to ensure that these documents comply with company standards and health authority guidelines.

How does Microsoft Word checker and fixer work within DocShifter?

DocShifter is able to automatically check Microsoft Word files against a set of rules defined by users. If you wish to check every Microsoft Word document against your corporate company standards, or FDA guidelines, DocShifter will look for elements in Microsoft Word documents that do not match those guidelines.

If there are elements that are not compliant with company standards or external guidelines, DocShifter will fix the majority of these errors automatically.

A report will be returned to inform you of what has been checked and fixed.

Using Microsoft Word checker and fixer

Microsoft Word checker and fixer (a.k.a DocValidator) is a module in DocShifter. This module is not a Word add-in and does not require you to install anything in Microsoft Word.

Microsoft Word checker and fixer preprocess multiple Microsoft Word documents in bulk to perform complete and accurate document quality checks.

Which systems can DocShifter connect to?

DocShifter has native integrations with OpenText Documentum, Veeva Vault, Microsoft SharePoint Cloud, Generis CARA, Lorenz Docubridge, File Systems, Dropbox and FTP.

It also supports any other system that allows Web Services API connections, such as IBM Filenet, Box, Alfresco etc.

If your content repository isn’t represented above, please drop us a note at info@docshifter.com. We will be happy to investigate your question.

Can I deploy DocShifter in a cloud environment?

DocShifter can be deployed anywhere: in a private, hybrid or public cloud.

Furthermore, deploying DocShifter on Docker/Kubernetes allows for infinite scalability to handle peak loads.

How about pricing?

DocShifter subscription pricing is server, volume and functionality based. To find out more about pricing, please drop us a note at info@docshifter.com

Your peers found these interesting

How do you reduce regulatory content issues in your submission content preparation process?

4 tips: How to reduce regulatory content creation issues?

A fear for many: huge quantities of documents that must meet stringent guidelines.

Of course, these guidelines provide some flexibility, but you still need a rock-solid authoring process to simplify compliance with these technical and content specifications set by the Health Authorities.

What are some ways you can improve your content creation processes?

PDF requirements for US FDA submissions (Free checklist) - What are the FDA PDF specifications for FDA submissions? FDA submission requirements. US FDA PDF formatting specifications guideline.

Free checklist: FDA PDF formatting specifications

Do your documents meet the PDF format specifications of FDA?

With this free checklist, you will be able to check what specifications your PDF documents need to meet to be FDA compliant.

You can also see how easy it is to create FDA-compliant PDF renditions in DocShifter in our product video.

3 tips to save time and reduce risk in regulatory submissions

Compiling regulatory submissions is never easy. Fighting against deadlines and stringent guidelines, while your time-to-market is held hostage by the regulatory landscape.

What can pharmaceutical and biotech companies do to further simplify and streamline the regulatory submission content preparation process?

We have compiled 3 actionable tips for you. Enjoy the read.

Positively impacting document conversion

“We are using DocShifter integrated within our document management system. The solution offers the possibility to create document conversion workflows in a user-friendly (non-IT) way. It also allows possibilities for seamlessly integrations into existing solutions.

Very powerful tool for document conversion and generation. From my point of view quite unique in the industry.”

Kris VHEuropean biotechnology company – Read more on Capterra

“We are using DocShifter in conjunction with Documentum software. Best part is its performance. The PDF conversion performance that is observed so far is more than 4000 documents per hour (on 1 single DS instance).

The output is compliant to HA and is configurable for different countries. The services are also extended to DS team, which has helped us crack sever use cases those we had been struggling with the previous software.”

Piyush J. Multinational Pharmaceutical Company – Read more on Capterra

“We implemented DocShifter into production and have converted over 35.000 documents. Our failure rate has dropped from over 10% to well under 0.1%. We have seen an astronomical improvement in our document conversion processes thanks to how easy DocShifter was to implement and to use. In the course of 12 months, we are going to convert more than 100.000 documents with DocShifter. Fantastic document conversion solution!”

Chris BellgardPeopleScout Technology - Recruitment Process Outsourcing – Discover this use case

“We selected DocShifter for the incredible ease-of-use, the simple configuration and implementation, the high-quality ICH compliant output, and the huge number of formats supported. Performance is excellent, and we reduced the number of rendition servers by a factor of 3. All of this, plus the company’s responsiveness made it an easy choice.”

Regulatory Operations & Global Submission SpecialistMultinational Pharma Company

DocShifter powers the document conversion solution in Generis’ new CARA cloud offering. “We already support many joint customers who have advanced document conversion requirements met by the integration of DocShifter with CARA. We are now happy to be able to offer this on a pre-built package with New CARA on our cloud for such customers.”

James Kelleher CEO – Compliant PDF within CARA by DocShifter

“We are so excited about working together with DocShifter. The advanced content transformation solution implemented by DocShifter is extremely efficient, reliable and well designed. The partnership between DocShifter and DACHS is a perfect fit. Together, we have a strong product presence enabling us to enter into potential new markets.”

Ede FaludiCEO – See the official press release

“As we are in the middle of a paradigm shift from analogue to digital in Japan, I have been looking for the right solution to support this for many years. In DocShifter we have found a company with solutions that have been selected by organizations of all sizes because of their responsiveness, cost effectiveness, class-leading performance and unique capabilities that rise above the competition.”

Kosuke OmodaPresident – See the press release

“Thanks to its extensible architecture, we chose to work with DocShifter as our solution to automate our document management process. DocShifter’s integration with OpenText Documentum© makes it very easy for us to configure our document layouts and the multi-target output allows us to deploy the document to any digital store or environment we’d like to. DocShifter fully responds to our need for a content conversion solution.”

Document Management Operation SpecialistTurkish Aerospace Industries

“Back in 2006 we created DocShifter because of the increasing demand for automated and large scale any-to-PDF conversions. Today, DocShifter supports over +300 formats and we are using its functionalities in our digital transformation solutions as a real business advantage. We do understand the full potential and power of the content conversion platform for companies in different sectors and are always looking forward to discover even more use cases.“

Frederik RosseelCEO – Docbyte

DocShifter team - the world's fastest document conversion sofftware - Schedule a live demo or contact us.

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Automated Word Formatting Checker

Automate checking and fixing of Word documents for compliance (regulatory and corporate)